Mastering Online Reviews: Essential Tips to Boost Your Business

online review management

As a business owner in today’s digital world, you recognize that online reviews play a crucial role in shaping the perception of your brand. Mastering the art of managing and leveraging online reviews can significantly impact your business’s success.

A staggering 93% of consumers read and are impacted by online reviews before making a buying choice. Reviews have a direct influence on your business’s credibility, reputation and, ultimately, the bottom line. 

Positive reviews can act as powerful social validation of your product or service, attracting new customers and fostering trust. On the other hand, negative reviews will often deter potential customers and damage your brand’s image. 

So what are the best practices for online review management to stay on top of this important yet often overlooked aspect of your marketing strategy?

In this article, we will explore essential tips that will help you navigate the world of online reviews to boost your local business that include:

  1. Claiming Your Online Listings
  2. Encouraging and Responding to Reviews
  3. Monitoring and Managing Your Online Reputation
  4. Leveraging Positive Reviews
  5. Addressing Negative Reviews
  6. Staying Proactive and Transparent
  7. Learning from Feedback
  8. Monitoring Competitor Reviews
  9. Continuously Improving Your Online Presence

1. Claim Your Online Listings

To kickstart your journey towards mastering online reviews, it is essential to claim your business listings on various review platforms and free online directories

Popular platforms such as Google Business Profile (GMB), Yelp, Facebook and LinkedIn offer business owners the opportunity to manage their online presence, just to name a few. 

In our experience, it’s also important to seek out directories that are specific to your industry to create and manage your profile there. 

For example, Avita Group, one of the longest tenured digital marketing agencies in California, has years of experience working with Family Law firms and has discovered that as important as having a GMB profile, it’s equally important to appear in legal directories such as AVVO and Super Lawyers

It’s in these speciality directories where potential clients will really search to see exactly what other people’s experiences have been. In the same way a homeowner will consult Angie’s List to find the best handyman to fix a busted closet door. 

By claiming your listings in directories both big and niche, you gain control over the information displayed, respond to reviews, and engage with your customers directly and effectively.

online review management

Encourage satisfied customers or clients to write 5-star reviews on the directories you are in

2. Encourage and Respond to Reviews

Actively encouraging customers to leave reviews is a great way to generate a steady stream of feedback. Display review site links and logos on your website and at your physical location. In addition, include review links in your email signatures, and even offer incentives for leaving reviews. 

Remember to respond to all reviews, both positive and negative. 

Acknowledge positive feedback with gratitude, and address negative feedback promptly and professionally. Show your customers that you value their opinions and are committed to their satisfaction.

3. Monitor and Manage Your Online Reputation

Maintaining a strong online reputation requires diligent monitoring and management. Regularly check review platforms for new reviews and promptly respond to them. 

Address any concerns or issues raised by customers and provide resolutions. Engaging with your reviewers demonstrates your commitment to customer service and portrays your business in a positive light.

Of course, the foundation of receiving positive online reviews starts with providing exceptional customer experiences and a product or service that truly delivers on its promise. Every interaction with your customers should be an opportunity to exceed their expectations. 

The primary objective for you and your staff is to deliver outstanding service, be attentive to customer needs, and resolve issues promptly. 

It goes without saying that only your satisfied customers will leave positive reviews and recommend your business to others. And since every person is now an online critic, customers are looking for any misstep they can call out in a review. 

It’s never been more important to pay attention to the details of every interaction and transaction to assure you did everything within your power to deliver the best customer experience possible.

4. Leverage Positive Reviews

Positive reviews are a valuable asset for your local business. Leverage them by showcasing them prominently on your website, social media profiles, and marketing materials. 

Share positive reviews on your social media channels and express gratitude to the customers who left them. Harness the power of social proof to instill confidence in potential customers and establish your business as a reputable choice.

Also remember to post positive reviews on your website in your testimonial section and even on your Home Page. This can be some of the best free advertising you can feature to promote your business.

5. Address Negative Reviews

Negative reviews, although disheartening, provide an opportunity for growth and improvement. Instead of ignoring or deleting negative feedback, address it promptly and constructively.

Apologize for any shortcomings, offer solutions, and demonstrate your commitment to making things right. By handling negative reviews with professionalism and empathy, you can turn dissatisfied customers into loyal advocates.

We even created a guide giving you 5 ways to respond to negative online reviews.

6. Stay Proactive and Transparent

Maintaining an open line of communication with your customers is essential for building trust. Clearly communicate your business policies, product details, and pricing to set realistic expectations. 

Be transparent about any changes or updates that might affect your customers. Proactive communication helps prevent misunderstandings and minimizes the likelihood of negative reviews.

7. Learn from Feedback

Online reviews offer invaluable insights into your customers’ experiences and preferences. Pay attention to recurring themes or suggestions mentioned in reviews. 

Use this feedback to improve your products, services, or overall customer experience. By continuously evolving and adapting based on customer feedback, you can enhance your business’s reputation and stay ahead of the competition.

8. Monitor Competitor Reviews

In addition to managing your own online reviews, keep an eye on your competitors’ reviews. By monitoring their strengths and weaknesses, you can gain valuable insights into the expectations and preferences of your target audience. 

Analyze their positive reviews to identify areas where you can improve and excel. You can also learn valuable lessons from their negative reviews to proactively avoid similar pitfalls.

See how they respond to negative reviews and take their cues to go a step further in your own responses to stand out as a business that truly cares about what your customers or clients think of you.

9. Continuously Improve Your Online Presence

Mastering online reviews is an ongoing process. Regularly evaluate your online presence, update your business information, and optimize your listings. 

Stay up-to-date with the latest trends and understand why online reputation management is important.

Continue to have someone in your company seek out free business directories and other platforms that can amplify the reach of your business and enhance your online reputation.


Mastering online reviews is crucial for local businesses aiming to thrive in the digital age. 

By claiming your listings, providing exceptional customer experiences, encouraging and responding to reviews, and continuously improving your online presence, you can harness the power of online reviews to bolster your reputation and attract more customers. 

Remember, online reviews are not just testimonials; they are a reflection of your commitment to excellence and customer satisfaction.

People Also Ask

Can I remove negative reviews from review platforms?

Review platforms have strict guidelines regarding the removal of reviews. Generally, you cannot remove negative reviews unless they violate the platform’s policies. Instead of focusing on removing negative reviews, prioritize addressing them professionally and demonstrating your commitment to resolving customer concerns.

How can I prevent fake reviews from damaging my business?

To combat fake reviews, encourage genuine customer feedback and engagement. Engage with customers to build trust and verify their experiences. Report any suspicious or fraudulent reviews to the respective review platforms for investigation and potential removal.

Should I respond to all reviews, even positive ones?

While responding to negative reviews is crucial, it is not necessary to respond to every positive review. However, acknowledging and thanking customers for their positive feedback can further strengthen your relationship with them and encourage continued engagement.

How long does it take to see the impact of online reviews on my business?

The impact of online reviews varies based on various factors, such as your industry, customer base, and review volume. Generally, the impact can be seen gradually over time as more positive reviews accumulate and influence potential customers’ decisions. Consistency and proactive review management contribute to long-term success.

Can I edit or delete my responses to reviews?

Most review platforms allow you to edit or delete your responses to reviews. However, it’s important to exercise caution and ensure that your responses remain professional and courteous. Editing or deleting responses should be done sparingly and in exceptional circumstances.


Avita Group is a growth-focused online marketing company in Los Angeles. Our clients often have had previous agency experiences and ultimately find a long-term home with Avita Group.

We specialize in organic Search Engine Optimization (SEO), Pay Per Click (PPC) campaign management, Online Reputation Management (ORM), website creation and conversion rate optimization. 

The Avita Group team boasts a collective experience of over 30 years in the industry led by Founder and CEO, Brad Weber, and has worked with a variety of multi-million dollar companies to help them improve their ROI, build better brand awareness, and mitigate negative online reviews.

Contact us for a free consultation to evaluate how we can transform and elevate your business.